Google Workspace: How to use the Meeting Notes feature in Google Docs
Taking, organizing, and sharing meeting notes with other participants is a big job. Google Docs' meeting notes make storing and organizing details unique to a new or existing calendar event easier. Take jottings, create action lists, and sync them with your Google Calendar with a few clicks. You’ll openGoogle Docsin a desktop browser, as Google hasn’t extended the feature to thebest Android tabletsand phones. Besides that, the process is simple.
How can you add meeting notes in Google Docs?
You can create a meeting note in Google Docs and attach the document to an existing event in your calendar. The feature pulls the event details, such as the date, title, and attendees, from your Calendar and hyperlinks to them. You don’t have to fill in the information from scratch.
you’re able to message hyperlinked attendees viaGoogle chat, start avideo call with Google Meet, and schedule an event with them from Docs. Use Action Items to create tasks with neat checklists and assign them to attendees. The attendees receive an email notifying them of the action. When you insert an event into Docs as an organizer, a notification on the right panel lets you know that your notes aren’t attached to the Calendar. There are also options to attach or ignore it. Choosing the former pins notes to the Calendar, where you can view them anytime.
If you’re not an organizer, you only receive a notification that some attendees can’t access your document. The message appears with the option to dismiss or share the notes with them. You can give viewer, commenter, or editor access to your document. When you dismiss the notification, your notes become inaccessible to others.
How to add meeting notes to a new event in Google Calendar with Docs
you’re able to use the pre-installed Google Calendar add-on to create a new event and attach your document as a meeting note without leaving Docs. Here’s how:
Meeting notes are only available for computers and not the mobile version of Google Docs. Docs is a web-based application. You need an internet connection and a web browser to use it. Docs is part ofGoogle Workspace, so you need a Google account.
How to add meeting notes to existing events in Google Calendar
Docs lets you attach your meeting notes to existing Calendar events. Attendees don’t receive an automatic notification unless you share the notes or give them access. There are two ways to add meeting notes to existing events in Docs: use the Insert menu or add the notes with akeyboard command.
Add meeting notes from the Insert menu in Docs
Add meeting notes with keyboard commands in Docs
How to use Meeting notes to assign action items to people in Docs
You can create tasks and assign them to people with Docs' meeting notes. This is handy for consolidating meeting details without using theTasks add-on. While the add-on only allows you to check off assignments, you can leave comments on action items, which you can’t do with Tasks.
Take and organize notes like a pro
Google’s meeting notes offer many benefits for you and your team. The feature ensures you don’t forget essential information and allows easy collaboration as you share your notes on a cloud-based platform.
Since Docs requires an internet connection and meeting notes are unavailable on the mobile app, it’s difficult to access the feature instantly. If you need a faster way to take notes, these alternativenote-taking apps help you organize your jottingslike a pro.
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