How to Share a Calendar in Outlook
Microsoft Outlook is one of the best email platforms out there. It has a lot of powerful features that allow you to have control over your emailing life. One of which is sharing a calendar. Follow along with this guide to master how to share a calendar in all three of the Outlook platforms.
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If you’re used to working in an office environment or are a part of a large team, you know collaboration is key to achieving success. Creating and following a schedule allows your team to stay on track and know what the other person is up to on a specific day and time.
Thankfully, you can do this quickly using Outlook’s calendar sharing feature. It allows you to track team schedules that keep the tasks organized. When sharing your calendar, you can choose how much access you want to give to specific individuals. For example, you can allow your boss to edit your calendar but only allow your colleagues to view it.
Sharing your calendar lets you inform others about your schedule with a few clicks, especially if you have adistribution list in Outlookset up. Building work environments in Outlook makes scheduling meetings and keeping track of your team much more manageable. It’s also a great way to organize your social schedule with friends.
Sharing calendars in Outlook is much simpler than someOutlook alternatives.
How to Share a Calendar on Outlook for Desktop
Microsoft has released multiple versions of Office on Windows over the years. This means that every version of Outlook has a few differences compared to the other. Although the way it works is pretty much the same across all versions, there are a few visual differences. We are using Outlook 2019 for this example.
Here are the steps you need to follow to share your calendar in the desktop version of Outlook:
The shared calendars are shared in ICS or HTML format, which means your recipients will not be able to edit the calendar easily.
Note:to share calendars in Outlook Office 2021, you should right-click the calendar you wish to share and click to access the share menu instead.
Sharing a Calendar on Outlook Desktop for macOS
You need to use some slightly different steps to share an Outlook calendar on macOS:
How to Share a Calendar on the Outlook Web App
you could use the web version of Outlook on anything with a modern web browser. These steps will work on Windows, Linux, macOS, tablets, and mobile. However, some differences exist when comparing theweb to the desktop version of Outlook.
To share your calendar on the Outlook web version, head tooutlook.live.comand log in to your account. This will open the main screen. Then, here are the steps you need to follow:
The recipient’s name will move down into the list of people you have shared the calendar with. You can also add multiple people to this list. When giving them permissions, you can assign varying levels of permissions to different people. So one person can only view the calendar while the other can edit it. This makes it an excellent feature for collaboration.
You can also remove people from the list. To do this:
How to Share a Calendar on Outlook Mobile App
Outlook for mobile doesn’t allow you to have as much control in sharing your calendar as on the desktop or web version. However, you could still share specific events with your contacts. Here are the steps to do so:
How to Unpublish a Calendar in Outlook
In theCalendarview on your Outlook client:
Learning More About Outlook
Now you know how to share a calendar on every version of Outlook, but this is a powerful email suite, and there’s still plenty more to learn about before you consider yourself a pro user. Keep practicing, and you’ll be collaborating through email better than ever.
If you work in a typical office environment, the odds are pretty good that the mail system is an Exchange sever and that the mail client of choice is Outlook. We’ve covered Outlook here at MUO from a few angles, including Outlook Journal and backing up your Outlook data. We even covered some cool VBA scripting in Outlook where you could export your tasks into an Excel spreadsheet. In this article, I’m going to take a closer look at the Outlook client itself.
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